Executive Assistant for professional services firm
- Location is Downtown Tampa (dedicated, indoor parking space)
- Work in office (modern office setting)
- Benefits include health benefits 100% paid for the employee, 401k contribution and more
Join a well-respected business law firm with a smart, low-ego, and fun team of 12 professionals. The firm values professionalism, high-quality work, and a strong company culture.
This role is ideal for an experienced Executive Assistance or Legal Assistant who who thrives in a small, dynamic, collaborative and growing setting.
Key Responsibilities:
-
Client Engagement: Provide superior client service, acting as a liaison between clients and attorneys via email, phone, and in-person communication.
-
Case Management: Follow up with clients on case status, appointments, and billing; handle potential clients professionally and confidently.
-
Administrative Support: Work collaboratively with attorneys and legal assistants to prepare correspondence, agreements, employee handbooks, and legal documents.
-
Scheduling & Calendar Management: Manage attorneys’ calendars, schedule court dates, depositions, and client meetings.
-
Legal Support: Ensure timely court filings and assist attorneys in preparation for court appearances.
-
Document Management: Organize and maintain paper and electronic client files.
-
Process Improvement: Contribute to process improvement and documentation standards.
-
Problem Solving: Demonstrate initiative, problem-solving skills, and a proactive approach to workflow management.
Qualifications:
- Experience: Minimum 3+ years of recent legal assistant experience (or experience in a similar professional services setting).
-
Technical Skills:
-
Proficiency in Microsoft Office, legal software, dictation/transcription tools, and document management systems.
-
Experience scheduling depositions, managing calendars, handling expenses, and creating expense reports.
-
-
Legal Knowledge: Familiarity with employment law and legal terminology is preferred.
-
Soft Skills: Strong interpersonal skills—confident, trustworthy, and dependable.
-
Professionalism: Stable job history, demonstrating commitment and reliability.
- Education: Bachelor’s Degree preferred.
Send this job to your inbox!
